1. All lettings shall be subject
to these conditions, and no letting shall take effect without receipt
by the hirer of a completed letting form and receipt of the letting
charges by the church treasurer.
2. At the end of each
letting period the hirer shall remove from the halls and precincts all
items brought onto the premises and all debris resulting from catering
arrangements or other activities associated with the letting. The hirer
shall be responsible for all charges incurred by Trinity Church
resulting from non-compliance with this condition.
3. The
caretaker will prepare the hall for use with furniture and other
equipment provided and to his best endeavors ensure that the hall has
adequate lighting and heating.
4. The caretaker is not authorized to undertake any other duties
in connection with the letting.
5. The hall is only available for the hours booked and must be
vacated in accordance with the agreed period of let.
6.
The kitchen must be booked separately if required for cooking or
making hot drinks. The hirer shall not use the crockery or utensils in
the kitchen unless specific arrangements are made. Hiring of the
kitchen does not imply exclusive use.
7. Lost property shall be handed to the caretaker for safe
keeping.
8. No decorations or extra lighting shall be installed unless
previously approved by the hall letting secretary.
9. No attachments whatsoever shall be made to any part of the
premises.
10.
The letting agreement is not transferable, and the hirer will not
sub-let any part of the premises hired without express approval in
writing from the hall letting secretary.
11. No copyright work shall be performed in the premises hired without
the consent of the copyright holder.
12. The hirer is responsible for:-
a) the conduct of all persons admitted into the hall
during the period of let
b)
damage to the hall arising directly or indirectly from the let, and the
resulting costs of replacement/reinstatement.
c) the results of any drunkenness or disorderly
conduct
d) the cost of Police services made necessary
by the letting
e) consequential losses
f)
a deposit of £100 may be requested which is refundable if no costs are
incurred by the church under this paragraph or paragraph 2.
13.
Trinity Church reserves the right to determine any letting or refuse an
application for hire and no compensation will be paid if any
termination arises except the refund of letting fees.
14. Any
notice, demand or request by Trinity Church to the hirer will be given
in writing and delivered by hand or sent by First Class pre-paid post
to the hirer at the hirer's address given on the letting form and shall
be deemed to have been served on the day following the posting thereof.
15. Trinity Church or their representative shall have the right to be
admitted to the hall at any time during the letting.
16. The hirer must be at least 18 years old.
17.
No alcoholic beverages shall be brought onto or consumed on the
premises. The premises may be used for minor forms of gambling but not
for immoral or indecent purposes. The decision of Trinity Church in the
event of a dispute is final. Please note rules on permitted gambling in
the attached.
18. As Trinity Church and its suite of halls are
public buildings, smoking is not permitted anywhere in the buildings.
In addition the Trustees request all smokers to refrain from smoking in
the grounds of the Church and its halls as smoking near doorways and
open windows results in smoke entering the building and other visitors
having to walk through smoke.
19. It is the duty of the hirer to
provide adequate supervision on the premises at all times, particularly
of children. The user is required to make arrangements for children
complying with the Children Act 1989 and consistent with the
recommendations in the Code of Practice "Safe from Harm" issued by the
Home Office. The hirer shall be responsible for supervising children
who are on the premises in connection with the letting wherever they
may be on the premises. Trinity Church's policy on Child Protection in
compliance with the Children's Act is available from this link
and is
posted on the notice board in the Halls' lobby
20. Any hirer
who lets part of the premises on more than four occasions in any one
year shall take out public liability insurance with a reputable
insurance office giving minimum cover of £1,000,000 for any one claim,
or such higher sum as Trinity Church may from time to time specify, and
shall produce proof of such insurance to Trinity upon request. The
hirer shall indemnify Trinity Church against costs claims actions and
expenses in respect of injury, loss and damage except those that arise
directly from the negligence of Trinity Church.
21. Trinity
Church disclaim all responsibility from any claims, however arising,
that result from damage to any property brought into or left in the
premises, or for injuries sustained by the hirer or persons admitted to
the hall during the period of let save when such injuries are directly
caused by the negligence of Trinity Church.
22. Tap dancing requires prior approval from the letting secretary
23.
The hirer shall be responsible for familiarizing himself/herself and
their invitees with the fire precautions and fire escape routes.
24. First aid equipment is kept in a box in a drawer suitable marked
within the kitchen
25.
There is no provision for parking on the Trinity church site. However
the driveway up the side of the suite of halls can be used for
off-loading and on-loading only provided the vehicle is not left on the
driveway throughout the letting for more than the time required to
carry out such action. Any vehicle must be moved/removed as requested
by the caretaker or other church official.
26. In case of fire
the hirer is responsible for ensuring the safe evacuation of their
party out of the nearest signposted fire exit. Assembly point is
Trinity Square outside Waterstones and Wilkinsons. Although fire
extinguishers are available it is recommended that evacuation is
conducted first and no attempt is made to put out the fire unless you
have been trained in the use of fire extinguishers.
SECTION 6
PERMITTED GAMBLING
The conference of 1992 authorised the
publication here of the
following guidance as to the forms of gambling which trustees may
permit on Methodist premises under Standing Order 924. This guidance
has been compiled for the assistance of trustees and others, but in so
far as it deals with matters of law it is not offered by way of legal
advice, and neither the Conference nor anyone else associated with its
publication accepts any liability in law for its accuracy. Anyone in
doubt as to the legal position should obtain appropriate professional
advice. As to Methodist discipline, reference should be made to
Standing Order 924 itself for the full and definitive statement of our
rules on the subject.
The law makes provision for minor forms of gambling in the Lotteries
and Amusements Act 1976 and the Gaming Act 1968.
EXEMPT AND
NON-COMMERCIAL ENTERTAINMENTS
Minor forms of gambling may take place at exempt and non-commercial
entertainments of the following sort:
‘A bazaar, sale of work, fete, dinner dance, sporting or athletic event
or other entertainment of similar character whether limited to one day
or extending over two or more days’
FORM OF
GAMBLING PERMITTED AT EXEMPT AND NON-COMMERCIAL ENTERTAINMENTS
Small
Lotteries
Raffles may be held at fund-raising functions, usually for donated
prizes, and subject to the following rules:
1.
The only expenses that can be deducted in connection with lottery
prizes are those of printing tickets, and of purchasing prizes
2. The sum expended on prizes must not exceed £50
3. None of the prizes may be cash prizes
4. The sale of tickets or chances in the lottery and
the announcement of the results must take place during the course of
the event (thus it is not permitted to sell tickets door to door)
5. The lottery must not be a substantial inducement
for persons to attend the event.
Amusements
with Prizes
Provision is made under section 15 of the 1976 Act to allow activities
like rolling a penny, wheel of fortune, bingo etc. at exempt or
non-commercial entertainments.
The rules are as those for small lotteries, but prizes may be in cash
or kind, and there is no limit to the stakes or the prizes. In
practice, the stakes and prizes are limited in value by the modest
event. Nonetheless, the award of cash prizes in connection with
Amusements with Prizes is prohibited on Methodist premises by Standing
Order 924(3).
Gaming Machines
The use of gaming machines, including Amusements with Prizes machines,
is permitted by section 33 of the 1968 Act, but such use is prohibited
on Methodist premises by Standing Order 924(3).
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